Document Controls Specialist (Engineering / Technical Documents)

Yates is proud to be an industry leader in construction and engineering services. To be a top of class organization, Yates is dedicated to hiring individuals who understand the importance of safety; instills integrity in all aspects of their lives; are passionate about what they do; and committed to providing value to our clients.

Position Summary

Yates Engineers is seeking a Document Controls Specialist with experience supporting Engineering and technical project teams. This role is responsible for managing the flow, accuracy, revision control, and organization of engineering documentation across project stakeholders—including internal engineering disciplines, field teams, owners, subcontractors, and external consultants.

This individual will help ensure engineering deliverables (drawings, design packages, calculations, submittals, and technical correspondence) are properly tracked, distributed, versioned, and accessible in accordance with project standards and schedule requirements.

Key Responsibilities

Engineering Document Control

• Manage the lifecycle of engineering documentation including creation, revision control, tracking, transmittals, and archiving
• Maintain accurate logs for:
  • Engineering drawings
  • Design packages
  • RFIs
  • Submittals
  • Technical specifications
  • Engineering change notices / revisions
• Coordinate document routing for engineering review cycles, approvals, and stakeholder distribution
• Ensure correct versioning and eliminate use of obsolete documents in circulation

Systems & Workflow Management

• Organize and maintain project document control systems such as:
  • SharePoint
  • Bluebeam
  • Autodesk
    (platform depends on project)
• Apply naming conventions, metadata standards, and folder structures aligned to project requirements
• Support teams in proper document submission procedures and timelines

Cross-Functional Coordination

• Serve as the key point of contact for document flow between:
  • Engineering
  • Construction / Field
  • Project Management
  • Owners / Designers / Consultants
  • Subcontractors and vendors
• Coordinate with engineering leads to confirm incoming/outgoing deliverables meet contract requirements
• Assist with document-related compliance for audits, handover packages, and closeout documentation

Reporting & Quality Control

• Generate routine reporting for engineering deliverables and document status including:
  • overdue items
  • pending approvals
  • revision histories
  • distribution logs
• Validate documents for completeness, correct format, and proper approval signatures prior to release
• Identify gaps or breakdowns in document workflows and recommend improvements

Required Qualifications

• Experience in Document Control, preferably supporting Engineering, Design, EPC, or technically complex construction projects
• Familiarity with engineering document types (IFC/IFR drawings, design packages, specs, calculations, etc.)
• Strong knowledge of document control best practices:
  • revision control
  • transmittals
  • audit readiness
  • naming conventions and metadata
• Proficiency with MS Office tools (Excel, Outlook, Word) and document platforms such as Procore / SharePoint / Aconex / ACC
• Ability to manage high document volume in fast-paced project environments

Preferred Qualifications

• Experience working on large commercial, industrial, mission-critical, or infrastructure projects
• Experience supporting engineering disciplines (civil, structural, mechanical, electrical)
• Working knowledge of Bluebeam Revu, AutoCAD file structures, or drawing markup workflows
• Familiarity with turnover / closeout documentation processes
• Experience with ISO-style document control processes (or similar governance models)

Skills & Competencies

• Highly organized and detail-oriented
• Strong communication and follow-up discipline
• Comfortable interacting with engineers, PMs, field supervisors, and external partners
• Can manage competing priorities and meet deadlines
• Process-driven mindset with ability to improve workflows

Work Environment

• Project-based role supporting engineering and construction teams
• May require occasional onsite presence depending on project phase
• Standard business hours with potential schedule flexibility during peak engineering release periods

Success in This Role Looks Like

• Engineering deliverables are accurate, current, and easy to locate
• Stakeholders consistently receive the correct document revisions on time
• Document control system stays clean, structured, and audit-ready
• Engineering workflows are supported with minimal friction and delays